UG - Any Graduate - Any Specialization
PG - Post Graduation Not Required

• Min. of 1 year relevant Administration Experience

• Hotel experience would be an asset

• Strong interpersonal skills – both oral and written communication – English and Hindi

• Must be a team-player with enthusiasm to share knowledge and develop the team and colleagues within the hotel

• Customer service orientated

• Self-motivated and resulted oriented

• Moderate presentation skills & time management skills.

• Honest and a pleasing personality

• Excellent Computer skills

• Provide secretarial and administrative assistance to the executives and others in the department as needed.

• Respond to telephonic enquiries in the absence of the sale team and handle appropriately

• Set up and maintain an effective filing system, including a daily trace file, to ensure all daily, weekly and other pre-set deadlines are met by the sales team

• Continually enhance and improve the efficiency and organisation of the department by designing and implementing administrative systems.

• Organise, book and confirm all travel plans for Directors as required

• Liaise with the Marketing Department to maintain par stock levels of sales brochures and other collaterals.

• Responsibility for making Store Requisitions to order all administrative supplies and stationery for the Sales & Marketing team.

• Take minutes of sales meeting and other meetings whenever needed

• Handle familiarisation trips / client meeting requests and issue memos accordingly

• Prepare sales kits

• Prepare Purchase Requisitions and follow through with Purchasing and Accounts on payment on invoices

• Courier and follow up on signed contracts and update them

• Update the database of clients and keep it relevant at all times

• Courier/mail-out of invitations of special events organised by the Sales & Marketing department

• Prepare and courier prize vouchers and update the required template accordingly

• Fill out the weekly dashboard presentation.

• Adhere to SOPs of the department and hotel policies and procedures.

• Be flexible to take on other duties in the course of a normal work day

The Orchid - An Ecotel Hotel is Asia's first certified Eco- friendly Five star hotel and is also ISO 14001 certified . Winner of 42 International & National Awards. Where hospitality is a Tradition.